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APUS Directory Information

With certain exceptions, the Family Educational Rights and Privacy Act (“FERPA”) requires APUS to receive your written consent prior to disclosing personally identifiable information from your education records. However, APUS may disclose “directory information” (as defined below) without your prior written consent unless you opt-out (as described below). “Directory information” is information that under FERPA is not considered harmful or an invasion of privacy if disclosed.

APUS designates the following categories of information as “directory information”:

  • Name

  • Student identification (ID) number

  • Major field of study

  • Dates of attendance

  • Level (undergraduate or graduate)

  • Class standing/Classification (Freshman, Sophomore, Junior, or Senior)

  • Registration Status (Full-time, Part-time, or Not Currently Enrolled)

  • Participation in officially recognized activities

  • Degrees, honors (including Dean's and President's Lists), and awards received

  • Electronic-mail address

  • City/State/Country of residence

  • Most recent educational agency or institution attended

  • Photographic or videotaped image

  • Projected Conferral Date (if available)

How can I stop APUS from disclosing directory information about me? (Directory Information Block (DIB))

If you do not want APUS to disclose directory information about you without your prior written consent, you must request a Directory Information Block as described below. You may request or rescind a DIB at any time.

When a DIB prohibits sharing of all categories of directory information:

  • APUS will be unable to list the student as having attending APUS and from acknowledging that the student is currently enrolled (except with the student’s prior written consent or under another FERPA exception).

  • APUS will be unable to list the student in University publications, including the Commencement Book.

  • APUS will be unable to list the student as an alumnus/a.

Will a Directory Information Block prohibit APUS from disclosing directory information in every case?

No. Even if a student executes a DIB, APUS may disclose directory information without consent consistent with its FERPA Policy, which you can access here. For example, a DIB will not restrict access by an APUS school official with a legitimate educational interest in the information. As a further example, a DIB will not keep advisors from seeing your information or prevent your name and other personal information from appearing in online class tools (as long as use of such tools is restricted to members of the class).

How do I request a Directory Information Block?

If you wish to request a DIB, you should e-mail the request to FERPA@apus.edu. Your e-mail should specify which category or categories of directory information you wish to prevent APUS from disclosing. Once processed, a DIB will be placed in your account. 

How long will a DIB remain in place?  What if I have a DIB in place but I want APUS to disclose my directory information to a particular party? 

Once set, a DIB will remain in place until you authorize its removal. The e-mail requesting to rescind the DIB must be received by the Office of Student Records at FERPA@apus.edu.

Unless revoked, a DIB remains in effect throughout your enrollment at APUS and following graduation or withdrawal. If you have a DIB in place but you want directory information disclosed to a particular party, you are solely responsible at all times for completing the necessary APUS consent form and requesting APUS to disclose directory information to the third party. With whom will APUS share “directory information” and for what purposes?
APUS reserves the right to share directory information with any individual or entity and for any purpose.  

What are my responsibilities as a student with respect to my records?
You are responsible for keeping your student account updated with your current contact information such as e-mail address(es) and phone number(s). APUS uses that information as the primary means of identification for communication purposes.

You are responsible for safeguarding email account login information and your password. APUS shall not be responsible for the misuse of passwords by any person.

Effective policy date: Sept. 12, 2016. (Current students have 30 days from this date to update any in place DIBs.)

 
 

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